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Accessible PowerPoint for Presentation and Web

  • Use the Slide Master to create the basic layout, formatting, repeated elements such as headers and footers, and the background design.
  • Text should be no smaller than 24 point. A non-serif font is preferable.
  • Use inbuilt slide layouts or add content using ‘Outline View’ on the left hand panel of the Screen. Text not shown in ‘Outline View’ will not be picked up by screen-reading software. Text in manually added text boxes will not be displayed in ‘Outline View’.
  • Choose a background that prints or photocopies well in greyscale. If using a gradated background, check the contrast between text and background across all parts of the slide. Note that backgrounds are lighter when projected.
  • Do not put the “whole story” on the slide. Instead use bullet points and short statements.
  • Only use simple graphs, charts and tables that are big enough to be read.
  • Keep animations and transitions as simple as possible. Avoid flickering or distracting sounds.
  • If posting on the Internet, provide a link to download the PowerPoint Viewer www.microsoft.com/en-gb/download/details.aspx?id=13 and If possible, provide an accessible HTML version
  • On request, provide full size copies of the slides, rather than the handout version.

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